Free digital asset management software usually comes with limited basic functions such as document storage and retrieval. Businesses can purchase additional functionality through an add-on package or license. Add-ons help business managers gain access to the most important tools for managing digital assets such as storage, collaboration, workflow, data mining, asset tracking, and access control. In addition, digital assets can be centrally managed through the use of external partner solutions that help manage the workflow process in addition to the storage and retrieving of digital data files.

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Digital asset management is the management of digital resources in a business. Asset management helps businesses reduce costs related to paper, time, talent, and material handling. Today, most businesses use computer-based asset management systems that require no specialized knowledge, training, or license. The traditional asset management system is designed for a business to handle information by people; however, digital asset management software enables businesses to manage digital assets with minimal training and labor input. Digital asset management systems help companies capture, store, and retrieve digital media including images, documents, and video.

Asset management is necessary for any business that requires large amounts of data files and digital media files to be stored, retrieved, shared, and developed. Because of this high demand for electronic data files, businesses need fast access to files when they are needed. Many companies also want to minimize the time it takes to retrieve and develop digital files. Using free digital asset management software allows businesses to eliminate unnecessary middle-man processes and significantly reduce operating costs.